May 6, 2004
Call to Order:
Richard opened the meeting at 12 noon.
Attending:
| Name | Position | Present | Absent |
| Eric Zimmerman | President | x | |
| Richard Pfifer | Vice President | x | |
| Jennifer Outlaw | Secretary | x | |
| Madonna Roach | Treasurer | x | |
| Lori White | Membership | x | |
| William Wakeland | District 1 | x | |
| Tim McAlhany | District 2 | x | |
| District 3 | |||
| Mike Small | District 4 | x | |
| Rebecca Schrock | District 5 | x | |
| Laird Thompson | District 6 | x | |
| Linda Brady | District 7 | x | |
| CherieWood | District 8 | x | |
| N/A | Past President | ||
| Fred Martin | Prob. Adv. Board | x | |
| Susan Rice | Trg./Conf. Planner | x |
Secretary’s Report:
Jennifer provides copies of the April minutes. Don moved to accept the April minutes. Becky seconded, all were in favor. Motion carried.
Treasurer’s Report:
Madonna not present at meeting. May and June reports will be discussed at the June meeting.
Membership:
Lori reports that she would like to clarify that not sending membership cards would be in effect only if she were to assign passwords. Discussion followed. Becky moves that the POPAI membership cards be eliminated unless specifically requested by the member. Linda seconded, all were in favor. Motion carried. Lori reports that she brought a list of POPAI members with her to the meeting so people could check their membership status. She reports that we have been getting more student memberships. Additionally, Lori discussed that she is fielding a lot of questions regarding passwords and the members-only section of the website. Discussion followed.
Education:
Susan reports that she has a contract for Brad Montgomery to the be keynote speaker for the 2004 Annual Conference. The contract amount of $4,000.00 plus expenses covers the keynote address and one breakout session. The speaker requires a $2,000.00 deposit when the signed contract is submitted. Susan reports that Caesar's Hotel is interested in our business for future conferences and would like us to view their facilities.
Awards and Recognition:
Congratulations to Janice Wade of the Vanderburgh County Circuit Court Adult Probation Department. Janice A. Wade was the 2004 winner of the Donald "Charley Knepple Memorial Scholarship. Ms. Wade has been employed as an adult probation officer with Vanderburgh Probation for 13 years. She is working on her Master's Degree in Public Administration at University of Evansville and is scheduled to complete her degree in the fall of 2004. Becky reports that the Founders Award nomination forms are ready and will be sent out with the minutes. Additionally, the form has been sent to Matt to be placed on the website. Nominations must be submitted/postmarked no later than June 30, 2004, to Becky Schrock by mail at Marion County Probation Department, 200 E. Washington St. T642, Indianapolis, Indiana, 46204, by fax 317.327.4269, or by email at rschrock@indygov.org.
Corporate Membership:
No report.
Legislation:
No report. POPAI will continue to monitor.
Election:
Eric reports that Katerine Hurd-Holtzleiter from Madison Superior Court II is interested in the District 4 Representative position. Tim moves that she be voted in as the District 4 Representative. Don seconds, all were in favor. Motion carried. Linda reports that the Intent to Run form is ready and will be sent out with the minutes. Additionally, it will be sent to Matt to post on the website. The positions up for re-election this year are President, Secretary, District Two (Adams, Allen, DeKalb, Huntington, LaGrange, Noble, Steuben, Wells, and Whitley counties), District Four (Blackford, Delaware, Fayette, Franklin, Grant, Henry, Jay, Madison, Randolph, Rush, Union, and Wayne counties), District Six (Benton, Clay, Fountain, Greene, Montgomery, Owen, Parke, Putnam, Sullivan, Tippecanoe, Vermillion, Vigo, Warren, and White counties), and District Eight (Daviess, Dubois, Gibson, Knox, Martin, Perry, Pike, Posey, Spencer, Vanderburgh, and Warrick counties). Anyone interested in running for these positions should complete the Intent to Run form and submit/postmark no later than July 16, 2004, to Linda Brady, by mail at Probation Department, 301 N. College Avenue, Bloomington, IN, 47404, by fax 812.349.2975, or email at Lbrady@co.monroe.in.us.
Technology:
Jennifer reports that the Technology Committee met and discussed some issues regarding the website. Some agenda items included: the list that Lori provides to Matt will include the membership renewal dates and will be sorted in this way; Matt, not Lori, will continue to assign passwords; PayPal should be set up so that the new memberships can be tracked in a timely manner; Matt becoming more compatible with the database that has been established in Access. Recommendation from the committee at this time is that Matt is to attend all Technology Meetings and monthly Board Meetings. Discussion followed. Technology Committee will discuss the status of these issues at the next Technology Committee meeting that will be scheduled prior to the June Board Meeting.
Old Business:
Discussion was held regarding the minimum salary guidelines.
New Business:
No new business.
Next Board Meeting will be held on Wednesday, June 9, 2004, at 11 a.m. at the Caesar’s Hotel, in Elizabeth, Indiana.