P.O.P.A.I

Executive Board Meeting

July 11, 2001

Call to Order:

Eric opened the meeting at 11:00 am.

Attending:

Name

Position

Present

Absent

Eric Zimmerman

President

X

Wes Wonderlin

Vice President

X

Gwyn Green

Secretary

X

Greg Werich

Treasurer

X

Lori White

Membership

X

William Wakeland

District 1

X

Tim McAlhany

District 2

X

Susan Rice

District 3

X

Mike Small

District 4

X

Paul McGriff

District 5

X

Scott Dawson

District 6

X

Allison Juliot

District 7

X

K. Allan Henson

District 8

X

Ted Ward

Past President

X

Fred Martin

Prob. Adv. Board

X

Secretary's Report:

No new information. Allison motioned to accept the minutes, Paul seconded, all in favor.

Treasurer's Report:

Greg reported our current assets at $13,952.34 in checking and $22,196.16 in savings. There was no activity in the savings this month. Greg received the application for the lobbyist that must be turned in by July 31st.  Paul motioned to move $1000.00 to the Legacy Fund to fund the scholarship. Allan seconded the motion. All were in favor.

Membership:

Lori questioned about honorary memberships. She needs current addresses for some of them so we can get minutes out to them. She said that we had 107 new or renewed members this month.  She reported $2,525.00 collected in membership dues this month.  She also reported that the data base is showing 1052 active members for 2000-2001, 705 have actully paid dues this year, 117 have been archived. She will be doing a report at the request of the board as to how many of the active members are support staff. Eric suggested that we look into who isn't a member and why they aren't.  Lori stated we needed to check with Pitney Bowes about labels. She is thinking it might be cheaper to use theirs.

Education:

Allan reported that we got the same DJ for this year's conference who was at last years. He reported a slightly bigger cost for the continental breakfast this year. It was decided there would be a $2.00 entry fee for the euchre tournament this year. August's board meeting will be at noon on the 8th in the lobby of French Lick. It was discussed that Allan needed to request more overhead projectors from French Lick. Allan reported 225 registered so far for the conference. Susan mentioned again that this year's GRAND PRIZE is two round trip tickets to anywhere in the Continental United States that ATA flies.

Awards and Recognition:

The Founder's Award Committee reported that there were 5 candidates for the award. A winner was chosen. Paul motioned for the Association to pay for the stay at French LIck for the winner.  William seconded the motion. All were in favor. Letters will be sent to all nominees and nominators thanking them for their participation.

Corporate Membership:

Susan reported that Child Place sent in their corporate membership.

Legislation:

Discussion was had about the notification that Judges and Chief's received regarding the one million dollars that probation departments can apply for through the state for the next two years.

Election:

Allan reported there are no contested positions for the elections this year. He received many requests for absentee ballots from the Northern Indiana Counties. It was discussed that associate members cannot vote. The election will take place at the luncheon on Thursday.

Technology:

The technology committee met on June 26th. They are trying to put together a program on the laptop that will print out receipts for merchandise and keep track of the inventory.  Ted has been updating the website. They will research how cost effective it would be to pay someone to manage the website.

Merchandise:

Greg motions to be able to buy a bank bag for cash for the merchandise. Allison seconded. All were in favor.

Old Business:

Allison is finishing up the folders for board members. Audit committee for the treasurer's yearly report voiced their questions to Greg.  No questions were unanswered.  One outstanding issue on the report was the bad check that still hasn't been resolved from Anthony Favors.  Eric reported that he would send out a letter to the Chief Probation Officer for Mr. Favors.  Wes commented that we came close to being hole last year, so it is definitely in our best interest to make a budget for each year. A discussion was had about raising membership dues since that hasn't been done since the inception of POPAI in 1986

New Business:

Wes acquired some of the original minutes from the first POPAI meetings. He moved to include Ken Watson as an honorary member of POPAI due to his contribution to the beginnings of POPAI. Paul seconded the motion.  A lengthy discussion was had about the appropriateness of the motion and the issue was raised about the bylaws saying that the issue had to be referred to a committee.  Eric then appointed the whole board as a committee. After a lengthy discussion, Wes called for a vote. Paul and Wes were in favor, Allan, Scott, Gwyn, Susan, & Greg were opposed, Tim, Mike, Allison and William abstained. Motion did not carry.