August 11, 2004
Call to Order:
Eric opened the meeting at 11 a.m.
Attending:
| Name | Position | Present | Absent |
| Eric Zimmerman | President | x | |
| Richard Pfifer | Vice President | x | |
| Jennifer Outlaw | Secretary | x | |
| Madonna Roach | Treasurer | x | |
| Lori White | Membership | x | |
| William Wakeland | District 1 | x | |
| Tim McAlhany | District 2 | x | |
| Don Travis | District 3 | x | |
| Katherine Holtzleiter | District 4 | x | |
| Rebecca Schrock | District 5 | x | |
| Laird Thompson | District 6 | x | |
| Linda Brady | District 7 | x | |
| CherieWood | District 8 | x | |
| Diane Weiss-Bradley | Prob. Adv. Board | x | |
| Susan Rice | Trg./Conf. Planner | x |
Secretary’s Report:
Jennifer provided copies of the July minutes. Tim moved to accept the July minutes. Madonna seconded, all were in favor. Motion carried.
Treasurer’s Report:
Madonna passed out copies of the Treasurer's Report. Discussion followed. The report reflects the balance of the checking account as $17,500.33 and savings as $22,451.86. Total assets at this time are $40,637.16. Linda moved to accept the Treasurer's Report. Laird seconded, all were in favor. Motion carried.
Membership:
Lori reports that several members have contacted her regarding being recognized as a 10 or 15 year members who have been members since a date 10 or 15 years ago, but have lapsed in payment of their dues. Discussion followed. The Board comes to a consensus that although the 10 or 15 years do not need to be consecutive, the member must have been a paid member for each year they are recognized for. Discussion followed regarding the types of membership. Lori also wanted to remind members that the members being recognized this year have exactly 10 or 15 years of membership. Those with >15 years of membership were recogized previously. If you were not recognized and feel you should have been, please contact your district representative.
Education:
Susan reports that everything is coming together for the 2004 Fall Conference. Susan suggests that the opening session include presenting awards and the Annual Business meeting. The Board agrees this would be fine. REMINDER: The registration information for the conference is available at www.gopopai.org. Reservations are not being accepted by telephone; however, direct billing will be available once reservations are accepted. The room rate will be $82.00 ($86.10 including hotel tax) for all rooms. The POPAI Fall Conference will be held September 21st to 23rd, 2004, at the Potawatomi Inn at Pokagon State Park in Angola, Indiana. Registration will begin at 12:00 p.m. on the 21st and the conference will conclude at 12:00 p.m. on the 23rd. This year’s keynote presenter is Brad Montgomery, a nationally known motivational speaker, humorist, and corporate comedian. Breakout session topics include Juvenile Law 101, CTP for Probation, Microsoft Excel for Beginners, “What Works”, Functional Family Therapy, Graduated Sanctions, Servant Leadership, and much more. For questions or suggestions regarding the conference, please contact Susan Rice at 765-469-1593. Susan is meeting with the representative from Caesar's Conference Center today to confirm the 2005 Fall Conference dates.
Awards and Recognition:
Becky reports that Susan will be ordering the plaques for the 2004 Founder’s Award recipient and the outgoing board member(s).
Corporate Membership:
No report.
Legislation:
POPAI will be contacting Senator Dennis Kruse (the Senator that replaced Bud Meeks). Eric reports that although they are not legislative issues at this time, he is on committees addressing re-entry and forensic diversion.
Election:
Linda reports there is a full slate for the fall election.
Technology:
Bill reports the Technology Committee met briefly prior to today's meeting. The "members-only" section of the website is open to the public at this time. Matt is working on setting up expiration dates for the member accounts. Discussion followed regarding the members-only section's usefulness to POPAI as an organization. Don moves to eliminate the members-only feature and the Community Forum. Cherie seconds, all were in favor. Motion carried. Linda presents an idea to create a contest on the website. Discussed tabled until next meeting. If anyone has an idea for a poll question, please contact Laird.
Chief’s Executive Committee:
Don presents the proposed logo of the Chief's Executive Committee. Don motions that the Board adopt the logo as submitted (POPAI logo w/ gold leaves and "Chief's Executive Committee"). Madonna seconds, all were in favor. Motion carried. The next Chief's Executive Committee meeting will be held at the 2004 Fall Conference on Wednesday, September 22, 2004, at 8 a.m. All Probation Chief's are welcome to attend.
Old Business:
No report.
New Business:
Madonna requested clarification on POPAI’s role on several issues (i.e. re-evaluating risk assessment instruments, interstate compact, PO Advisory Board, etc.). She would also like for POPAI to contact the Judicial Center to clarify what their current projects are and their roles in the projects. Discussion followed.
Madonna moved to close the meeting. Cherie seconded, all were in favor. Motion carried.
The September meeting will be held at the Fall Conference on Thursday, September 23, 2004, @ 10:30 a.m.