April 8, 2020

POPAI Board Meeting Minutes for 04/08/2020

Adam opened the meeting, which was conducted through Zoom, at 10:38 am.

Attending:

  • Adam McQueen, President
  • Troy Hatfield, Vice-President
  • C.J. Miller, Treasurer
  • Cherie Wood, Secretary
  • Robert Schuster, District 1 Rep
  • Heather Malone, District 2 Rep
  • Sarah Lochner, District 3 Rep
  • Lakisha Fisher, District 4 Rep
  • Melanie Pitstick, District 5 Rep
  • Andria Geigle, District 6 Rep
  • Michael Coriell, District 7 Rep
  • Mignon Ware, District 8 Rep
  • Melonie Coan, PO Advisory Board Rep
  • Greg Werich, Chief Exec Committee
  • Susan Rice, Training Coordinator
  • Kory George, JDAI Representative
  • Linda Brady, Past President

Secretary's Report Adam asked if everyone had an opportunity to review the March Secretary’s Report. Andria made a motion to accept. CJ seconded. All were in favor. Motion carried.

Treasurer's Report CJ provided the January Treasurer’s Report. As of March 31, 2020, the balance in savings was $17,075.16 and $61,014.24 in checking. Cherie made a motion to accept and Bob seconded. All were in favor. Motion carried. CJ provided the updated budget report.

Membership As of April 6, 2020: 1,005 Total Current; 930 POs; 21 Corporate; 54 Other Susan stated no report.

Education The big topic is a decision about our fall conference. Susan has reviewed the French Lick Contract to determine if we have an option to cancel the conference. She said APPA is also discussing the August conference. We have not signed contracts with speakers for the fall conference. A discussion followed. We decided to wait until the May or June meeting to determine a plan. We also want to see how APPA moves forward.

Chief's Executive Committee Sarah said she will send an email to those who expressed an interest in the mentoring program. With everything going on right now, it may not be the best time to start the program.

Juvenile Delinquency Alternative Initiative (JDAI) Update Kory discussed the email from Nancy: During these uncertain and anxiety-raising times, we are doing all we can to support counties as they adjust practices and adapt policies for community supervision and use of secure detention.  We are pushing out information and encouraging information sharing amongst the network on how to promote the health and safety of youth through reductions in use of congregate care (both detention and residential settings).  We have sample policies, orders and protocols for anyone who is interested!  Work from home directive for Supreme Court staff is extended through 5/3.  The JDAI State Team can be reached by email or cell phone.

  • JDAI counties have the ability to request extensions for use of grant funds through 12/31/20.
  • All six state workgroups will meet this week – virtual meetings on Wednesday and Thursday during regularly scheduled times.
  • We are excited to be bringing on seven new sites!  Sites joining as Introductory are:
    • Daviess
    • Fountain
    • Huntington
    • Noble
    • Posey
    • Putnam
    • AND Lawrence County is joining as a full site!
  • Strategist assignments to counties will be shared in the next few weeks – both for the new sites and to add Tori Williams into the mix.
May State Steering Committee will not likely meet in person on 5/15.  Executive Committee meets in a couple of weeks to determine if meeting will be held virtually.

Probation Officer Advisory Board Update Last meeting on January 14, 2020; Next meeting on April 14, 2020 Heather stated update.

Election Intent to Run forms out by May 13, 2020. The current positions are up for election: President, Secretary, District 2, 4, 6, and 8. Michael asked how we are to handle the elections if we do not have a fall conference. A discussion followed. We do not have any provisions in the by laws about voting electronically. Troy suggested we send the forms as scheduled and if we cancel the fall conference, we will determine an alternate plan.

Awards and Recognition Bob stated Feb 24, 2020 was the posting of the Charlie Knepple Award and March 23, 2020 was the due date for the applications. Bob will send the applicant information to the those on the awards and rec committee before the next meeting.

Justice Reinvestment Advisory Council (JRAC) June 26 is the next meeting scheduled.

Legislation Troy updated the POPAI website with the bills that POPAI is watching. SEA 47 -Passed and includes the language that Probation/Correction can ask information about expunged cases when making hiring decisions. SB 216-Disclosure of personal information to offenders. Probation officers/correction officers were added so offenders are not able to receive personal information. HEA 1063: If officer killed in the line of duty, the death benefit was increased from $150,000 to $225,000 SEA 302: Indigency bill. Judges can determine for probation fees as well.

Technology Karen sent everyone the report prior to the meeting. Discussion about added a place on the website for resources only. Emergency funding for the corona virus, etc would be the type of information added. Troy said APPA has a great page of info for resources. He offered to receive that information and then work with Karen to add to the website. Troy also suggested adding links for continuing education hours to the site.

Old Business PPM and BY LAWS: Workload/caseload is on the backburner right now. Troy has a draft of the bylaws and will review the strategic plan and update accordingly. He will update, send to the committee and once approved, will send to the board. Commission for Race and Fairness: Lakisha stated no updates.

New Business CPO COVID-19 Survey. Troy stated we had almost 50% response to the survey. The overview was also sent to IOCS. Many departments do not have laptops. IOCS stated they would entertain amendments to grant funding for capital purchases. Melanie asked about certification process because of the changes in daily business. She asked if that is ac concern from others. Susan stated it was discussed during a phone meeting and was told there would be leniency of requirements for certification. Sign on to EXiT as an Association – Troy provided information about the vision of EXIT. Susan said she attended one of the conferences. It is about the criminal justice reform. Troy will send the info to the board and we will discuss at next meeting. Bob stated our salary schedule is on the website. Troy stated it is a 3% increase. A discussion followed about the impact of the increase of salary impacting the user fees. Marion County are on a hiring freeze until the end of the year and some counties will lose employees. Zoom was discussed as an option for communication. Some counties are allowed to use and some are not. There appears to be a difference of opinion from the local IT Departments. Melissa Stevenson is the new director of community corrections in Grant County.

Next Meeting Executive Board Meeting – Wednesday, May 13, 2020 at 10:30 a.m. EDT via Zoom.